2.5 Recording Secretary of the Council

(Approved January 25, 2012)

The Recording Secretary of the Council shall assist the Secretary of the Council in matters related to Academic Council business. The Recording Secretary shall be designated by the Secretary of the Council.

Responsibilities are as follows:

1. to act as the first point of contact for the Council;
2. create, distribute and post the agenda package for each meeting (in accordance with Sec. 3.2);
3. to record, publish and post the meeting minutes;
4. to maintain a current list of the membership of the Council, including alternates, and to notify the members of changes in Academic Council membership;
5. to maintain a repository of present and past agenda, exhibits and minutes;
6. to manage meeting logistics;
7. to maintain a list of those offices and individuals who require copies of the Manual, and to circulate the Manual to these parties in accordance with the policy expressed in section 3.7.3 of this document.